Missed calls = lost patients
After-hours and peak-hour calls that go to voicemail rarely get returned — those patients book the next clinic on Google instead. The leak is structural, not occasional.
AI AUTOMATION AGENCY · CAPE TOWN
AI Systems That Run Your Business While You Build It
Custom automation for medical clinics, real estate agencies, and SMEs worldwide. Designed to reduce repetitive admin and missed opportunities — meaningful time savings depend on workflow, call volume, and implementation scope.
THE PROBLEM
The cost of doing it manually
Most South African operators bleed revenue and hours through three predictable failures. AI automation closes all three.
Slow replies kill conversion
Property and service-business enquiries usually go to several providers in parallel. Whoever responds fastest tends to win the conversation — manual replies during viewings or family time rarely make that window.
Founder time is the bottleneck
Repetitive admin tasks absorb meaningful weekly hours from SA SME owners — time that AI workflows handle in seconds. That gap is the difference between scaling and stalling.
The medical-clinic version of this playbook has practical setup details for SA practices — read our guide to AI receptionists for South African medical clinics.
HOW IT WORKS
Three steps from broken to automated
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We map
Free 30-minute audit. We map your specific business and identify the highest-ROI automation. Honest answer: sometimes the answer is "you don't need us yet."
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We build
Typical setup window: 7-14 working days, depending on scope and integration complexity. Designed with POPIA in mind. Integrated with your existing tools where documented APIs allow.
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We optimise
Monthly tuning, weekly check-ins. We review enquiry handling patterns, follow-up consistency, and workflow utilisation together — and discuss adjustments openly when the operation calls for it.
WHAT WE BUILD
Four systems, one stack
AI Receptionist
Picks up every call 24/7 with sub-3-second response. Books straight into your calendar. Pricing depends on workflows, channels, integrations, and setup complexity.
WhatsApp Automation
Qualifies leads in under 30 seconds. Books appointments via WhatsApp Business API. Built for SA's #1 messaging channel.
Lead Generation
Scored prospects delivered weekly. Personalised email outreach via Hostinger SMTP. Designed with POPIA in mind.
Custom AI Systems
Hand-built solutions for non-standard workflows. Integrate with your CRM, accounting software, or proprietary system.
WHAT CLIENTS MEASURE
Hours, not promises
0
hours
saved per week
0%
more leads
captured
0
missed calls
across all clients
REAL RESULTS
From real businesses worldwide
Across South Africa, UK, USA, and Canada.
HEALTHCARE · CAPE TOWN, SA
Sea Point Dental Clinic
BEFORE
After-hours calls largely going to voicemail
AFTER
Voice agent answering after-hours calls and routing bookings into the calendar
Reduced front-desk pressure
REAL ESTATE · CAPE TOWN, SA
V&A Waterfront Agency
BEFORE
Property24 enquiries replied to well after the buyer had moved on
AFTER
WhatsApp bot handles instant qualification and viewing booking; broker gets hot-lead alerts
Faster enquiry response
E-COMMERCE · JOHANNESBURG, SA
Sandton-based DTC Brand
BEFORE
Inbound enquiries scattered across email, WhatsApp, Instagram DMs, and trade-show contacts
AFTER
Centralised inbound queue, LLM-scored prioritisation, daily Telegram digest of top prospects
Multi-channel lead capture
CLIENT VOICES
What operators say
"Our after-hours calls used to go to voicemail and most of those callers never came back. With the AI line, the practice now has a way to answer those calls and route bookings without me being on the phone."
"The response gap on Property24 enquiries used to be the biggest leak we had. The bot replies on Sunday evenings while we are at dinner — we just see the qualified leads when we get back to our phones."
"The AI lead-gen engine pulls everything into one place. I went from chasing leads on weekends to having a structured Monday-morning queue with the highest-fit prospects already prioritised."
TRANSPARENT PRICING
No "request a quote" dance
Real Rand prices. Month-to-month. Clear scoping and launch support on every plan.
Starter
$250/mo
(ZAR pricing available for SA clients)
One automation, fully managed
- Choose: AI Receptionist · WhatsApp Bot · Lead Gen
- 1,000 WhatsApp sessions / 500 voice min/mo
- Telegram alerts for every lead
- Designed with POPIA in mind
- Clear scoping and launch support
MOST POPULAR
Growth
$470/mo
(ZAR pricing available for SA clients)
Two automations + CRM sync
- Two automations from the Starter list
- CRM sync (HubSpot, Pipedrive, Zoho, Bigin)
- WhatsApp Business API verification
- 3,000 sessions / 1,500 voice min/mo
- Daily Telegram performance summary
- Monthly performance review
Enterprise
Custom
(ZAR pricing available for SA clients)
Full 9-module stack + dedicated solutions engineer
- All four services + content engine
- Multi-tenant / on-prem options
- Compliance regimes beyond POPIA
- Quarterly POPIA audit included
- 30-day pilot
QUESTIONS WE GET WEEKLY
Frequently Asked Questions
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Pricing depends on workflows, channels, integrations, and setup complexity. The safest next step is to book a free strategy call or start the self-service audit so we can scope the right system for your operation.
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Yes — we work with medical clinics, real estate agencies, and SMEs across South Africa, the UK, USA, and Canada. All our systems are cloud-based and work in any country.
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Most clients are fully live within 7–14 days. We handle the entire setup — you just answer a few onboarding questions and we do the rest.
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We specialise in medical clinics, dental practices, real estate agencies, and service-based SMEs. If you are in a different industry, book a call and we will tell you honestly if we can help.
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Every engagement starts with a scoping call where we map your operations and discuss realistic expectations. Specific outcomes depend on your workflow, call volume, and implementation scope — we discuss adjustments openly when the numbers ask for it. No lock-in contracts.
Ready to automate your business?
30-min free strategy call. We'll map your specific business and tell you exactly what to automate first. No pitch unless you ask.
Book Free Call